Will County Treasurer Steve Weber announced today that his office will save approximately $35,700 in postage when the County mails tax sale notices this week. The savings is the result of a new practice set in place two years ago by Weber and his staff.

Finding a Creative Solution

Illinois law requires that the county notify a property owner of the intent to sell unpaid taxes at the annual Tax Sale. Historically, the Treasurer’s Office sent these notices as certified mail, which can be expensive and time consuming to prepare considering the number of parcels.

“Two years ago, we noticed the law had some flexibility on how we mail the notices,” Weber said, “The County can mail those bills as registered mail, or as certified mail, which is much cheaper. This new process is a better process because it reduces work on our staff in the form of hand addressing all of the certified mail forms.”

The County will mail 8,831 delinquent notices this year, which include bulk mail containing more than one tax notice. If the Treasurer’s Office sent those notices as Certified Mail, it would cost the County $53,983. By mailing notices as Registered Mail, the cost will be $18,298—a savings of $35,683.

“We saved about $9,300 in the first year,” Weber said, “The savings has grown to more than $35-thousand dollars. I think this is an example of how we bring a business approach to government.”

The Little Styrofoam Cube

Treasurer Weber and his staff also found a way to lower Registered Mail postage even further. Inside each notice is a 1-inch Styrofoam cube. While it might puzzle recipients as to its purpose, the cube makes the parcel “irregular,” which allows the County to use US Post Office regulations to get a lower rate.

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One Response to How Did Will County Treasurer Steve Weber Save $35,683 in Postage for Tax Notice Mailing?

  1. Kenny Haas says:

    Dear Steve,

    I wrote the line “If it Fits, it Ships” for the U.S, Postal Service as well as all of their marketing materials displayed in the 32,000 Post Offices locations for 8 years (2004-2012) while at their retail and promotional agency, DRAFTFCB, in Chicago. And I wanted to commend you on your outside of the box thinking for employing the little Styrofoam Cube. Nice job.

    All my best always,

    Kenny Haas

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